Base Administrative Assistant

Samaritan's Purse Ukraine, Charitable fund, CO

Дата: 23.09.22 15:00
Місто: Київ
Категорія: Секретаріат і АГВ
Зарплата: 19 855 ₴
Вид зайнятості: Повна зайнятість
Samaritan's Purse Ukraine, Charitable fund, CO
Job Summary
The Base and Administrative Assistant works in close collaboration with the Base manager, Programs, and Operations Staff to exchange information and ensure consistent service delivery.
The Functions and key results of this job description are generic and are under the guidance and supervision of the base manager and Senior Operations manager. The base administrative assistant provides support to the office Operations by performing a variety of standard administrative processes ensuring high quality and accuracy of work. The Base administrative Assistant promotes a well-oriented approach to our visitors and staff.
Job Duties

- Schedule and Coordinate Meetings.

- Support and Maintain Filing Systems, both electronic and Physical.

- Support administrative and logistical services.

- Support office maintenance and assets management.

- Support the knowledge building and knowledge sharing

Skills Required
To perform this job successfully, an individual must be willing to abide by Samaritan’s Purse’s code of conduct, as well as be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

- Excellent verbal and written communication skills.

- Excellent decision-making skills with the ability to assess multiple options and to identify the best choice to serve a specified goal.

- Contacts with visitors and staff, arrangement of appointments and meetings, acting as an interpreter when required, and/or taking minutes.

- Translation of simple correspondences, when and if needed.

- Support with bank deposits and payments, when and if needed.

- Excellent organizational skills and attention to detail. Proven ability to work creatively, collaboratively, and independently.

- Be a humble team player, contributing to a strong team spirit.

- Ability to work with culturally diverse groups of people.

- Knowledge of computer systems and their applications such as Word, Excel, and Outlook.

Education / Experience Needed

- Experience with Microsoft Excel spreadsheets and various computer skills

- Ability to communicate efficiently in English and Ukrainian as well as effectively with others

English and Ukrainian are required. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals in English. Ability to write routine reports and correspondence in English.
Reasoning Ability
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral diagram, or schedule form.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

- The noise level in the work environment is usually moderate but employees can be exposed to loud noises around the maintenance and construction worksites.

- May travel in country with exposure to communicable diseases, hot and humid weather conditions.

- Work in a security context that is fluid.

This is a non-contractual document that can be varied from time to time as circumstances dictate. This job description is intended to summarize the main duties and responsibilities of the post; this is not intended to be a full and exhaustive list of tasks. All SP staff are expected to demonstrate flexibility and willingness to perform appropriate tasks when the need arises.
How to apply
Send your English CV/Resume to the following email address:

- Please indicate on the subject of the email the title of the position you are applying for.

- CVs must be in English language

- ALL CV/Resume must be received by September 29th 2022 at 5.00 pm.

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