Document Conroller - Киев - резюме 6997

Natalia Peixoto

Дата обновления: 21.07.2019

Город: Киев

Профессия: Другое

Тип занятости: Не имеет значения

Опыт работы (лет): 16

Образование: Высшее

Текст резюме:

A highly skilled, Document Controller and Business Support Analyst who possesses worldwide experience within the oil and gas sector. Continually displays a relentless drive to have a broad impact; has an impressive proven track record of achieving positive results in relation to project management and the processing and displaying of data and documentation. Is an exceptionally confident communicator skilled in conversing and conveying information at front-facing client level to senior management level. Displays strong analytical skills; is experienced in preparing in-depth reports as well as applications and financial analysis, ensuring that all clients are fulfilling regulatory requirements. Highly competent in creating and analysing statistical finance models. Shows commitment and willingness to personally develop; actively gets involved in any additional training or opportunities.

Key Skills

Industry – Extensive experience in: project control, budgetary control; change management; stakeholder management; vendor management; staff management; conflict & risk issues; business-critical projects; operations; business support.
Project Management - Continually adopts a dynamic approach, has directed a wide variety of crucial projects, incorporating skills amassed from previous tasks and applies varied project management methodologies and techniques to ensure targets and client demands are achieved. Manages the full project lifecycle and handles budgets.
Communication – A highly articulate and effective communicator with experience of delivering information to customers, colleagues and third parties. Is skilled in conveying technical and industry information to a non- technical audience. A proficient negotiator.
Analysing/Quantifying Risk – Natural ability for analysing information, patterns and trends as well as foreseeing any potential problems. Trained in the use of different database resources; has evidenced success in providing innovative solutions to credit problems.
Attention to Detail/Reporting – Applies meticulous attention to detail and has exceptional analytical skills.
Partnership Working – Can successfully work well as part of a team in order to achieve common goals. Is naturally a people person, and can work well in collaboration with others. Is experienced in conveying in-depth and detailed banking information to third parties; displays specialist skills in broaching issues of a sensitive nature in relation to the arranging of agreements and re-paying debts.


Oct 2016 – present Document Controller / Administrator Hatch Growing
• Coordinating Hatch and client administration processes related to document and records management, data entry, filing and knowledge management.
• Assisting with Overflow Support Administration work for the operational change management / business process improvement consultancy (using CIP (the Continuous Improvement Program) as the mechanism for change, focusing on creating systems, processes, teams and a culture):
- Maintaining lists and spreadsheets for multiple projects
- Controlling and monitoring all technical databases
- Coordinating actions and tasks, reporting on outstanding actions using Asana, HubSpot
- Managing contacts, organising meetings, coordinating diaries
- Coordinating agendas and action statements
- Data entry, data collation

Jan 2013 – Dec 2015 Document Controller Lukoil Overseas Ltd/Capital Construction
• Acted on 2 projects based in Dubai-Seoul-Basra.
• Controlled and monitored all technical databases; providing technical project evaluations.
• Monitored data bases of vendor prints and spare parts documents.
• Supervised reports (non-conformance, observation, HSE incidents, HSE walk-down, daily/weekly/monthly and procurement).
• Checked and distributed technical transmittals and correspondence issued by contractors based on the distribution matrix; maintained the correspondence register within the access database.
• Downloaded technical documents and correspondence from EDMS & FDV.
• Sent reports on a weekly basis to QA/QC managers & project managers.
• Implemented new data systems - IDMS.
• Created, deploying and maintained the engineering/construction documentation lifecycle for contractors throughout EPC phase of the project. Ensured contractual/procedural requirements are met.

Aug 2011 – Nov 2011 Document Controller Merit Consultants Inc, Canada
Site Administrator/Translator
• Acted as a translator for the project.
• Created a document control filing system by organising, labelling, indexing, archiving and updating contract package documents, letters and transmittals.
• Responsible for incoming and outgoing correspondence, site instructions, change orders, work instruction requests, contracts and other forms of pertinent documents from the client and Contractors.
• Logged all incoming and outgoing correspondence, drawings, specifications, etc. for easy tracking and future references.
• Exported and imported necessary documents on to a merit server.
• Transmitted executed change orders to contractors, letters to client, site instructions, site bulletins and other publications to numerous contractors in the project.
• Distributed approved documents (both in electronic and hard copies) to relevant recipients for immediate action, including the head office in Vancouver.
• Coordinated with the team on site filing and documentation of site communication with owners, contractors and vendors. Ensured that HO obtains copies of above, documentation of site contractors, safety training, workers’ compensation and insurance.
• Received contractor billings and invoices on site.
• Performed the administration of onsite vehicles, turnouts, insurance and claims (if required).
• Responsible for diary management for meetings and conferences for the team.

Jan 2012 – Jan 2013 Project Manager Assistant FE Intetics, IT-Company. Kharkov, Ukraine
May 2010 – Aug 2011
• Completed the weekly projects scorecard reports.
• Reported monthly on the call centre work (invoice).
• Reported daily on the OPC Downtime/Idle Time Notification.
• Personally informed all GIS team about bonuses by email.
• Participated in the team’s life, discussing difficult or important questions with the Project Manager.
• Assisted with handing specific tasks to team members.
• Prepared/collected information on GIS staff individual progress for certification.
• Coordinated project materials and research; generated schedules and reports; managed minutes from meetings.
• Updated project information and scheduling.
• Handled scheduling for project material.
• Maintained the client list; retained purchase order and invoices for project materials.
• Created and maintained document electronic library with scanned incoming / outgoing correspondence.
• Maintained an incoming/outgoing log of all correspondence.
• Checked the issuance of outgoing letters, minutes of the meeting, facsimile transmissions and internal memorandums.

Earlier Career

Aug 2008 – Mar 2010 Document Controller LLC Worley Parsons, Ukraine
Dec 2005 – Mar 2008 Document Controller/Translator TechnoCom Ltd


2013 – 2016 Geology: Oil and Gas Degree Kharkov National University

1997 – 2003 Philologist/Literature
(Translator of French and English languages) Kharkov National University

Training: Modern Financial Book & AOOT Kharkov Online Course
Management Accounting

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