Administrative Coordinator

We are looking for an Administrative Coordinator. Join one of the top 3 product IT companies in its category, according to DOU, and take on a role that truly matters! You will work from our comfortable hub near the Dnipro river, fully equipped for productive work. As our Administrative Coordinator, you will be at the heart of the team, shaping the daily experience of our people, keeping things organized and running smoothly, and making sure the office is a place people enjoy coming to.

This is a role with real impact, space for your ideas, and opportunities for growth: whether in HR, HR Brand, or administrative leadership. You will collaborate closely with HR, finance, technical teams, and more, all within a young, people-centered culture that values openness, proactivity, and support from day one.

In this role, you will

• Ensure the smooth daily operation of the office and coordinate all administrative processes

• Support the HR Brand team in organizing corporate events

• Manage the shipment of corporate gifts

• Keep track of corporate gift inventory

• Communicate with courier services and oversee the sending and receiving of correspondence

• Maintain cleanliness and order in the office, liaising with service providers (electrician, plumber, security, etc.)

• Assist in organizing office events, workshops, and trainings

• Manage internal documentation

• Support the HR team with ongoing tasks

It’s all about you

• Confident PC user (MS Office, Google Docs)

• English level — B1 or higher

• Strong organizational skills and attention to detail

• Reliable, punctual, and result-oriented

• Excellent communication skills

• Skilled at handling diverse tasks and switching focus when needed

• At least 1 year of experience in a similar role

• Able to work independently and respond quickly to change

• Willingness to work from the office in Kyiv (full-time during the first month; starting from the second month — hybrid format with 2–3 days per week in the office)

What we offer

Care and support: 

• 20 paid vacation days, 15 sick days, and 6 additional days off for family events

• 100% medical insurance coverage

• Sports and equipment reimbursement

• Team building events, corporate gifts, and stylish merch

• Financial and legal support

• Position retention and support for those who join the Armed Forces of Ukraine

• Participation in social initiatives supporting Ukraine
  
  

Comfortable working environment:

• Work from our Kyiv hub or remotely with a flexible schedule 

• Workspace rental reimbursement in other cities and abroad

• Modern equipment or depreciation of your own tools
  
  

Investment in your future:

• Collaborate with a highly-skilled team of Middle & Senior professionals, sharing practical cases and expertise in the social networking niche

• 70% of our heads and leads have grown into their roles here – so can you!

• Performance-oriented reviews and Individual Development Plans (IDPs)

• Reimbursement for professional courses and English classes

• Corporate library, book club, and knowledge-sharing events
  
  

Hiring process

• HR Interview

• Tech Interview

• Final Interview

• Reference check

• Offer