Personal Assistant of GM

About Abbott

Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.

Working at Abbott

At Abbott, You Can Do Work That Matters, Grow, And Learn, Care For Yourself And Your Family, Be Your True Self And Live a Full Life. You Will Have Access To

• Career development with an international company where you can grow the career you dream of.
• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, and female executives.
• A good benefits package incl. medical insurance for the employee and children and mobile communication reimbursement.
  
  

The Opportunity

This position works out of our Kyiv location in the EPD Division.

As the Personal Assistant you’ll be providing administrative support to GM.

What You’ll Do

• Provide administrative support and procedural duties as required for effective operation of General Management
• Monitor incoming calls, maintain agenda and prioritize incoming correspondence. Follow all the approvals related to Country Management
• Provide support with calendar management for GM by setting up regularly occurring 1:1 meetings, team meetings, conf. calls
• Plan & organize internal, external & virtual meetings
• Prepare communications to sign-off stage wherever possible, prepare agendas and minute meetings
• Distribute communications on behalf of General Manager, writing external and internal official letters
• Arrange travel requirements for GM in line with Abbott policies, prepare visa documents, arrange hotel bookings & transfers
• Prepare travel expense reports and provide documents support for GM in a timely manner and according to the Abbott travel policy
• Provide Accounting & Finance related project support; including supplier selection & set up; follow up on invoices
• Act as a coordinator on affiliate-based events & projects involving other Departments' Administrative Assistants
  
  

Required Qualifications

• University Degree
• Minimum of 1 years’ experience as Personal Assistant
• Excellent organizational & planning skills, practical in work approach and ability to prioritize
• Ability to take the initiative and to work within a team environment requiring collaboration and communication
• Excellent working knowledge of Microsoft Office, Power Point and Excel skills
• Fluent English, Ukrainian and Russian oral and written communication skills.
• Analytical skills
• 1C knowledge is preferable