Management Services Officer SC-10

DEADLINE FOR APPLICATIONS

25 June 2026-23:59-GMT+02:00 Eastern European Time (Kyiv)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
  
  

Title: Management Services Officer

Type of Contract: SC-10

 Unit / Division: Management Services / WFP Ukraine

Duty Station: Kyiv

 Duration: 12 months 

The position is only open to Ukrainian nationals

What will you do in this position? 

You will plan and deliver high-quality, client-focused, and value-for-money services pertaining to the Management Services portfolio that enables staff to deliver food assistance to beneficiaries, in line with WFP’s strategy.

Why work with WFP Ukraine? 

The war in Ukraine has had drastic consequences, both for people inside the country and for those around the world who depend on its food supplies. The war has caused immense suffering for civilians, displaced families, and disrupted supply chains and food production. It has caused one of the fastest forced population movements since the Second World War. Close to 6 million Ukrainians are still living as refugees across Europe, and almost 3.6 million are internally displaced. Many have lost their homes and livelihoods. As food production and supply lines are disrupted by fighting, many families in the east and south of Ukraine do not have reliable access to nutritious food.

WFP uses a combination of food and cash assistance to support communities affected by the war. This includes working with local partners to distribute food boxes in areas near the frontline and providing cash transfers in locations where people have access to banks and markets to buy food. Since March 2022, WFP has distributed food and cash assistance equivalent to 3.7 billion meals to people displaced and affected by the war.

At WFP Ukraine, we offer a wide range of benefits and entitlements and favorable working conditions for Service Contract holders. Some of them are:

Competitive salaries per job level

Pension contribution added to net salary

Medical insurance with the possibility to enroll eligible dependents

Applicable danger pay (revised on quarterly basis)

Annual leave - 30 days per year

18 weeks of parental leave for birth mothers and 4 weeks of parental leave for non-birth parent

1 day per week remote working option within the duty station (subject to conditions)

Accessible premises & reasonable accommodation

Learning & development opportunities

 

How can you make a difference?

In this position, you will have to:

• Contribute to the development and implementation of Management Services components of WFP’s Country Strategic Planning (CSP) and Resource Planning aligned with country/regional and
• wider WFP’s strategies and policies to facilitate efficient and effective service delivery.
• Contribute to the development of annual plans, adapting policies, procedures, processes, standards, and systems to specific operational contexts, mitigating risks and ensuring services provided support WFP’s strategic objectives.
• Manage and/or carry out specialized functional analysis using data-driven approaches to provide management and clients with accurate information and reports for efficient planning and decision making.
• Build and maintain productive partnerships with WFP’s internal and external stakeholders, other UN agencies, and government entities to strive for efficiency and optimization of cross-functional processes.
• Manage the existing resources and estimate new requirements aiming at efficiency, cost-effectiveness and timeliness of operations and services.
• Manage the establishment and execution of contracts and long-term agreements related to Facilities management, Fleet and shuttle management, hotel accommodations and venues, stationery and furniture, printing services and other relevant services to ensure value for money and optimal resource allocation.
• Contribute to the development and implementation of standard emergency preparedness and response actions to support the WFP to quickly deploy the needed resources to affected areas.
• Provision of inputs to the country office business processes mapping and implementation of the internal standard operating procedures (SOPs) and other services under their supervision. Oversee the procurement processes, including the preparation of RFQs, ITBs or RFPs documents, receipt of quotations, bids or proposals, and their preliminary evaluation, preparation of the Purchase Orders (POs) and other contractual documents and specifications within the area of responsibility and others as requested by the supervisor.
• Utilize digital tools and applications to their fullest potential, collaborating with technical experts to effectively adopt and adapt innovative technologies, thereby enhancing operational workflows and customer service.
• Prepare and implement designated components of UN Reform-related inter-agency initiatives, including BOS, to achieve cost savings and enhance service quality.
• Conduct oversight field missions to identify gaps, provide advice, and propose solutions in the relevant services or products of responsibility.
• Manage and motivate diverse teams, including facilities, fleet/ mobility, asset, procurement, emergency response and provide coaching, training and guidance as required to ensure appropriate development and enable high performance
• Lead on processing and management of invoices and payments related to facilities, common premises, maintenance works etc.
• Oversee tracking and collating data to support improvements in policies, systems and procedures to minimize risks, improve the efficiency and effectiveness of operations, and ensure services are aligned with business objectives.
• Others as required.
  
  

To join us in saving lives, changing lives, you will have:

Education: Advanced University degree in Business/ Public Administration or related fields, or First University Degree with additional years of related work experience and/or training courses.

Experience: At least five (5) year of postgraduate professional experience (may be public or private sector); experience in general administrative work;

Knowledge & Skills:

• Demonstrated experience in general administration and management services.
• Proven experience in team leadership and supervision.
• Experience working in emergency operations and/or complex operational environments.
• Full proficiency in Microsoft Windows and MS Office applications is required.
  
  

Language: Fluency (level C) in both in English and Ukrainian languages.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: [email protected]

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.
• We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.
• If you experience technical issues while submitting your application, you may contact us at [email protected]. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.
• At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.
• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.
  
  

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.