Procurement Associate

National UNV assignment – Ukraine

Mission and objectives

UNDP supports strategic capacity development to promote inclusive growth, sustainable human development and democratic governance in Ukraine. Working with national, regional and local authorities, civil society and the private sector, UNDP contributes to poverty reduction, institutional strengthening, environmental sustainability and achievement of the Sustainable Development Goals.

Context

The full-scale war has caused extensive environmental damage across Ukraine, creating an urgent need to document environmental impacts, support recovery efforts and strengthen the capacity of national institutions.

Since 2022, Ukrainian authorities have worked jointly to develop mechanisms for documenting environmental damage caused by the war. This includes cooperation between the Parliamentary Committee on Environmental Policy and Nature Management, the Ministry of Environmental Protection and Natural Resources, the State Environmental Inspectorate and other institutions through the State Operational Center on Environmental Damage Assessment.

Within this framework, UNDP is supporting national counterparts and is seeking a Procurement Associate (UN Volunteer Specialist) to ensure transparent, efficient and timely procurement of goods, services and individual consultants in accordance with UNDP rules and procedures.

Key responsibilities

1) Procurement planning and operational compliance

• Ensure project procurement activities comply with UN/UNDP rules, regulations, policies and strategies.
• Support preparation and regular updating of the Procurement Plan based on Annual Work Plans.
• Maintain procurement tracking tools and corporate procurement systems.
• Support effective internal controls throughout procurement processes.

2) Tendering and procurement processes

• Organise procurement processes, including RFQs, ITBs and RFPs.
• Support recruitment and contracting of individual consultants.
• Coordinate receipt and evaluation of quotations, bids and proposals.
• Help ensure procurement processes remain fair, competitive, transparent, ethical and provide best value for money.
• Support preparation of submissions to Contract, Asset and Procurement Committees and the Advisory Committee on Procurement.

3) Procurement documentation and evaluation

• Review and support preparation of Terms of Reference, technical specifications and Statements of Work.
• Verify completeness of procurement documentation, evaluation criteria and scoring requirements.
• Serve as secretary for tender processes, including preparation and distribution of procurement documents, coordination of evaluation committee meetings and preparation of evaluation reports.
• Maintain complete procurement records and documentary evidence.

4) Quantum, contracts and supplier management

• Conduct tenders in Quantum and support further processing through UNall.
• Prepare Purchase Orders and contracts in Quantum.
• Monitor contract implementation and follow up on timely fulfilment of Purchase Orders.
• Communicate with suppliers and support resolution of procurement and supply-related issues.
• Liaise with national and international suppliers, service providers, external bodies and end users as required.

5) Asset management and logistical support

• Support project management with physical asset disposal processes.
• Review assets proposed for disposal and prepare documentation for Contract Review Committees.
• Ensure accurate recording of disposal information in Quantum.
• Support timely provision of supplies and logistical support required for project implementation.
• Contribute to problem-solving, bottleneck prevention and procurement risk analysis.

Requirements

• Education: Bachelor’s degree in Procurement, Logistics, Management, Economics, Law, Business Administration, Public Administration, Engineering, Social Sciences or a related field.
• Experience: Minimum 3 years of relevant experience in procurement, supply chain, logistics or related areas.
• Languages: Ukrainian – Fluent; English – Fluent.
• Eligibility: Candidate must be a Ukrainian national, legal resident or hold refugee status in Ukraine.

Essential skills

• Practical experience in procurement, logistics, supply chain or related operational functions.
• Proficiency in Microsoft Office, particularly Word and Excel.
• Knowledge of automated procurement systems.
• Advanced knowledge of spreadsheet and database packages and experience with web-based management systems.
• Strong organisational skills and ability to work with multiple procurement processes and tight deadlines.
• Ability to work effectively in a challenging and multicultural environment.
• Strong attention to detail, professionalism and sound security awareness.
• Ability to work independently with limited supervision.

Desirable skills

• CIPS Level 2 is highly desirable and provides a distinct advantage.
• Previous experience working within the UNDP system is considered a strong advantage.
• Experience with ERP-based procurement systems, particularly Quantum.
• Interest or experience related to crisis response, early recovery, climate action and environmental programming.

Allowances

• Volunteer Living Allowance: USD 1,717 per month, paid in UAH equivalent and including the applicable Well-Being Differential.
• Entry lump sum: USD 350 as a one-time payment.
• Exit lump sum: USD 120 for each month served, paid upon successful completion of the assignment.

Medical and life insurance

• Medical insurance: UNV-provided coverage for the UN Volunteer and eligible dependants, where applicable.
• Life insurance: Coverage for the full duration of the assignment.

Leave entitlements

• Annual leave: 2.5 days per completed month of assignment.
• Learning leave: Up to 10 working days per 12 months, subject to approval.
• Certified sick leave: Up to 30 days per 12-month cycle.
• Uncertified sick leave: 7 working days per calendar year.