Country Finance Manager Ukraine

Position: Country Finance Manager Ukraine

Location: Kyiv

Reporting Relationship: Regional Finance Manager (Functional Line Manager) and Country Representative (Organizational Line Manager)

Application deadline: 26/09/2026

Starting date: ASAP

Family duty station: NO

Working context

WeWorld operates in Ukraine in response to the humanitarian crisis caused by the conflict, supporting people who remained, returned, were internally displaced, or sought refuge in Moldova.

Main areas of intervention include:

• WASH and rehabilitation of health/WASH facilities
• Shelter and NFI assistance
• Child Protection and Education
• CASH assistance for Shelter, Health and Protection
• Psychosocial support, particularly for women and children, through mobile units and child-friendly spaces
• NFI distributions to vulnerable rural populations, especially in eastern and southern Ukraine.

Operations currently cover Kharkiv, Kherson, Mykolaiv and Kyiv Oblasts, with the country office in Kyiv, a field office in Kharkiv, and antennas in Mykolaiv, Kherson and Donetsk.

Purpose of the Role

The Country Finance Manager is responsible for all the administrative and accounting processes, including financial reporting, budget planning, development, and monitoring. She/He manages local finance staff. She/He reports to the Regional Finance Manager (Functional Line Manager) and the Country Representative (Organizational Line Manager).

MAIN FUNCTIONS AND DUTIES

General Administration

• Track and manage deliverables and timelines related to grants, contracts, vendors, and partners
• Monitor grant administration to ensure compliance with reporting and expenditure requirements
• Supervise compliance of administrative documents and their proper filing
• Ensure the smooth flow of administrative information and data to the HQ and Regional Office
• Supervise flow of administrative information from project partners and the compliance with MoU
• Supervise administrative and finance local personnel to complete routine tasks
• Capacity building of local staff and partner organizations in areas such as financial management, procurement and logistics, administration, good governance and management of accountability and transparency
• Follow-up payments from donors and financial project close-out. Implement a system to control inflation providing a monthly update to the Country Management Team and the Regional Finance Manager
• Participate in inter-admin meetings with other INGOs and NGOs in coordination with the Country Representative

Accounting

• Supervise and approve regular accounting, including monthly reconciliations, monthly and yearly closing of accounts, monthly journal entries
• Supervise cash and bank balance checking process when closing the monthly accounts
• Ensure that the cashbook flow is properly kept and constantly updated
• Supervise the cash and bank management in the mission

Financial Reporting

• He/she is responsible for the preparation of financial reports, in coordination with Regional Finance Manager, and administrative team
• Ensure the compliance of financial reports with donors and internal rules and procedures
• Supervise proper archiving of financial and administrative documents - in compliance with internal procedures and donor requirements

Budget & Planning

• Collaborate with the Country Representatives and Programs/Project Managers to develop budgets according to donors’ regulations
• Review administrative/financial terms of grant contracts before signature (payment & financial reporting schedule, etc.)
• Collaborate with the Program Manager to monitor actual and forecasted expenses against budget to avoid under and overspending on the projects, ensuring compliance with the donor’s eligibility and reporting framework
• Monitor monthly financial flows of the missions and projects; develop and review quarterly and annual fund requests to HQ
• Anticipate financial risks, present budget updates and mitigation plans, and report them to the Country Representative
• Coordinate the preparation and constantly monitor/update of the core budget of WeWorld for Ukraine providing monthly analysis to the Country Representatives focusing on gaps and risks

Audit Process

• Collaborate to the management of financial audit performed on the projects
• Supervise yearly financial audit on general accounting for local authorities and other financial reporting procedures that may be required
• Prepare information and is directly responsible for any assessment/audit performed by donors on WeWorld administrative procedure

Procedures

• Implement administrative routines, procedures, and systems provided by WeWorld Financial Management SOP to increase efficiency, in coordination with Regional Finance Manager
• Control and update the Compass for all missions based on WeWorld procedures to implement organizational policies, including those related to HR management in coordination with Regional Finance Manager
• Close coordination with Logs/Proc focal point of the mission
• Ensure that projects procurement plans are implemented in line with budgets’ management
• Carefully check procurement procedures prior to any payment authorization

Human Resources

• Participate in analysing staffing needs & costs, compensation & benefits, and performance review practices
• Supervise compliance with all WeWorld employment regulations relating to National Staff payroll, health insurance, work insurance, employee benefits
• Ensure all National Staff have valid contracts, updated and signed Terms of Reference
• Support the Country Representative to monitor and revise salary scale, if necessary, as well as supervising staff leaves, holidays, overtime and contractual obligations
• Support in recruitment process of National Support Staff
• If needed, support the smooth running of National Staff recruitment according to national procedures

Capacity building

• Develop and implement a structured capacity-building plan for National Finance and Support Staff, aligned with the Country Office nationalisation strategy and organisational priorities
• Contribute to the implementation of the Country Office nationalisation strategy by identifying potential successors for key Finance and Support functions and developing structured succession plans
• Define, in coordination with the Country Representative and Regional Finance Manager, progressive milestones for the transfer of responsibilities from international to National Staff
• Monitor readiness of identified National Staff to assume higher-level responsibilities and provide targeted support to address remaining technical, managerial and leadership gaps
• Ensure that the transfer of responsibilities is gradual, documented and based on demonstrated competencies, while maintaining adequate internal controls, segregation of duties and compliance standards
• Provide regular updates to the Country Representative and Regional Finance Manager on progress towards nationalisation, including achievements, risks, capacity gaps and proposed mitigation measures

The duties and responsibilities set forth above are not exhaustive and the role holder may be required to perform additional duties requested by the Line Manager.

Provide a proper handover before the end of the assignment.

ESSENTIAL REQUIREMENTS

Qualifications and Knowledge

• Bachelor’s Degree or equivalent in Economical/Financial/Accounting management
• Knowledge of institutional donor procedures (AICS, EU, UN agencies etc.)
• Working knowledge of English
• Good knowledge and proficiency in MS Office suite, with reference to Excel for data processing and reporting

Professional experience

• Preferably two years of professional experience in finance/administrative positions in the international cooperation sector and/or implementing humanitarian aid projects
• Experience in budget management and monitoring procurement procedures

Skills and Abilities

• Strong flexibility and capacity to adapt behaviour to the needs of the situation and emergency context
• Capacity to work autonomously and in problems prevention/resolution
• Proven organizational skills and ability to effectively manage multiple tasks while fostering quality, team spirit and positive working relationships with colleagues
• Ability to identify, initiate and maintain good relationships with partner organizations, donors and national authorities including building professional relationships with senior decision-makers and influencers / leaders
• Good communication, negotiation skills and sensitivity in dealing with local institutions on critical issues
• Cultural, gender, religion, and age sensitivity and adaptability
• Strong commitment to the Mission of WeWorld, genuine interest in humanitarian aid topics

DESIDERABLE REQUIREMENTS

• Knowledge of Italian would be considered an asset
• Knowledge of AICS, EU, ECHO procedures
• Experience implementing humanitarian aid projects

WHAT WE OFFER

Type of contract: a first 6 (six) month collaboration contract subject to verification of the achievement of specific objectives (these objectives will be agreed together with the Country Representative upon arrival on assignment); a second collaboration contract of 6 (six) months renewable, following the positive evaluation of the first three months of contract

Economic conditions: according to WeWorld Expatriates Compensation Policy

Base Salary (2.950€ - 3.550€ monthly) + Contributions reflecting role complexity and hardship level of the duty station

Accomodation: WeWorld Guesthouse

Annual leave: 2,5 days/month (working days)

Wellbeing & Inclusion: One day of paid menstrual leave per month. We promote a positive and inclusive work environment based on psychological safety, respect, and team empowerment.

Flight ticket: One round-trip air ticket every 12 months of service (between country of residence and duty station)

Health insurance: covered

R&R Policy: 5 days every 8 weeks, allowance of 1.000€ is provided