Assistant to the General Manager in Ukraine (Hybrid, Full-Time or Part-Time))

Nova Ukraine is an international nonprofit organization that has supported Ukraine for over 10 years through projects in healthcare, education, infrastructure, advocacy, and support for vulnerable groups. With the support of our donors and partners, we have provided more than $160 million in aid and services, reaching millions of people across Ukraine.

Today, we are evolving from crisis response toward strategic projects that contribute to Ukraine’s long-term resilience. Our work is focused on four key pillars: HEAL, BUILD, EMPOWER, and ADVOCATE.

We are looking for a proactive, organized, and task-oriented person to join us as an Assistant to the General Manager in Ukraine, providing administrative, communication, and organizational support to the General Manager.

This role goes beyond administrative support and includes representing Nova Ukraine and the General Manager in communication with partners, government institutions, and ministries, participating in meetings, conducting research, and accompanying the General Manager on business trips across Ukraine.

Why work with us?

Make an impact: your work will have a meaningful impact on people’s lives and contribute to supporting Ukraine.

Professional development: an opportunity to gain valuable experience in an international nonprofit organization.

Friendly, mission-driven international team.

Organizational benefits: Participation in voluntary health insurance and life insurance programs, access to psychological support services, and corporate English language courses.

What We’re Looking For?

• Previous experience as a Personal Assistant — required.
• Higher education.
• English — C1 or above (required).
• Fluent Ukrainian.
• Excellent communication skills and the ability to interact professionally with different stakeholders.
• Strong organizational skills and attention to detail.
• Task-oriented mindset, responsibility, and ability to prioritize.
• Strong research, analytical, and information-structuring skills.
• Confident user of MS Office and Google Workspace.
• Experience in the humanitarian or nonprofit sector is an advantage.
• Willingness to accompany the General Manager on business trips across Ukraine.

What will you do?

• Manage the General Manager’s calendar: plan and coordinate the meeting schedule and coordinate communication with internal teams, partners, government institutions, and ministry representatives.
• Participate in selected meetings, take notes, prepare and send follow-ups, and track agreements and next steps.
• Communicate on behalf of Nova Ukraine and the General Manager with external partners, government institutions, and other stakeholders.
• Conduct research on required information and prepare structured results for the General Manager.
• Accompany the General Manager on business trips, conferences, and meetings across Ukraine.
• Provide ongoing administrative and organizational support to the General Manager.

Working conditions:

• Full-time or Part-time position.
• Office-based or hybrid work format.
• Monday–Friday, 10:00–19:00.
• Official employment.
• Business trips across Ukraine as required.

We will be happy to receive your CV together with a cover letter and financial expectations and consider your candidacy. Your personal contribution will make a huge difference in achieving our goals and mission. Join us to change the world for the better together.